), Handle confidential documents ensuring they remain secure, Prepare invoices or financial statements and provide assistance in bookkeeping, Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders, Maintain electronic and paper records ensuring information is organized and easily accessible, Conduct research and prepare presentations or reports as assigned, Proven experience as executive secretary or, Proficient in MS Office and “back-office” software (e.g. Ask questions, find answers, get tips, and dig deeper into our product. Sort by: relevance - date. An established growing company in Dubai is in need of a full time experienced executive secretary. Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc. JOB DESCRIPTION. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. Executive Secretary Job Summary. Brilliant written and verbal communication skills. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. With this Executive Secretary job description sample, you can get a good idea of what employers are looking for when hiring for this position. Day-to-day life as a secretary includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks. A general manager’s secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. Top candidates will possess incredible problem solving and office coordination skills, and exhibit excellent time management. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. This Executive Secretary job description template includes the list of most important Executive Secretary's duties and responsibilities.This Executive Secretary job description template is customizable and ready to post to job boards. The Job Description of a General Manager's Secretary. Methodical thinker with detailed research proficiencies. Executive Secretary Job Description Template Download. Secretary Job Description The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. Manage busy calendar, meeting coordination and travel arrangements. The Executive Secretary must provide high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. We are looking for a competent Executive Secretary to support high-ranking officials in our company. Job Description of an Executive Secretary An executive secretary helps top executives with tasks they are too busy to perform but need to be done. Get clear explanations of the most common HR terms. Americas: +1 857 990 9675 However almost all secretarial jobs will involve an element of each of these listed typical work tasks and duties and will demand core secretarial competencies and skills. Job Overview. Executive secretaries must be quick professionals with great time-management and multitasking abilities. Baltimore, MD. Your job description is the first touchpoint between your company and your new hire. Receiving and screening phone calls and redirecting them when appropriate. Secretaries are typically outgoing and friendly people who work well with many leadership personality types. https://www.talentlyft.com/en/resources/executive-secretary-job-description Europe & Rest of World: +44 203 826 8149. Certificate in Business Administration or related (essential). Their duties and responsibilities include: Answering phones and directing the calls to the correct people. While many individuals consider the position to be nothing more than a high-level secretary, the median salary for an … The CEO’s office is currently seeking an Executive Secretary with 3-5 years of experience in administrative support for a fast-paced company, preferably in the financial sector. Executive Secretary Job Description. The Job Description of a General Manager's Secretary. Apply to Executive Secretary, Senior Executive Secretary, Receptionist/Secretary and more! - Attends regularly scheduled church services and supports the ministry of the organization. Read the minds of our team of HR writers. This is the opportunity you've been looking for. Executive Secretary jobs. Ensure efficient and effective administrative information and assistance. Prepares reports by collecting and analyzing information. Executive Secretary Job Description. Download PDF version here. Executive Secretary responsibilities include: Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc. There are three classifications in this job. Remote work, technology, and engagement are hot topics in the New World of Work. 2) Open, sort, and distribute incoming correspondence, including faxes and email. Job Purpose: To provide support for top level executives by providing executive level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. Your job description is the first touchpoint between your company and your new hire. Page 1 of 24 jobs. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Our company is looking for a Executive Secretary to join our team. Instructions for how to download this job description template. job boards today. What the job description says: Planning executives’ priority business trips. Available in . An executive secretary performs many high-level clerical and administrative tasks, including managing information technology, creating presentations or proposals and … They also have to regularly update certain … The Executive Secretary is responsible for providing administrative and secretarial support to senior management executives including, but not limited to, greeting visitors and answering the telephone; receiving and distributing mail and correspondence; gathering data and compiling various reports for management; and conducting various projects and assignments. ERP), In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry, Familiarity with basic research methods and reporting techniques, Excellent organizational and time-management skills, Outstanding communication and negotiation abilities, Degree in business administration or relative field, Executive Administrative Assistant job description, How to Hire: 5 tips for hiring an administrative assistant. Administrative Secretaries are expected to multi-task and work well under pressure in a environment... Your ad on the telephone, and respond to emails and scheduling meetings they usually perform tasks. Secretary vacancy in Dubai, United Arab Emirates combination of employer bids and relevance, such as interoffice,... And supports the ministry of the board, duties include: maintaining executive ’ s around corner—they! Will possess incredible problem solving and office coordination skills, and travel inquiries external... 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